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Post-Award Grant Management System

Grants are complex.
Managing them doesn't have to be.

GRAMS gives PIs and grants administrators a clear view of spending, personnel effort, and projected balances. No spreadsheet juggling required.

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$1.2B+
in sponsored research tracked on GRAMS
Funds
2000+
active grants managed across award portfolios
Grants
7
years active established in 2019
Years
Platform

Built for the post-award lifecycle.

Every feature is designed around how grants administrators and PIs actually work, not a generic project management tool repurposed for research.

Budget Tracking & Projections
Track spending against budget with month-by-month projections that account for encumbrances, pending transactions, and salary changes.
Personnel Effort Tracking
See who is charged to each account, at what effort percentage, and how that maps to salary cost, across all active awards at once.
Excel Import & Export
Pull financial data from GL exports with a single upload. Generate clean, formatted Excel reports for sponsors or internal review.
Custom Sheets & Notes
Attach notes, custom budget tabs, and formula-driven sheets to any account. Everything stays organized and accessible in one place.
Formula Engine
Use spreadsheet-style formulas (including cross-sheet references) to build your own projections without leaving the app.
Financial System Integration
Connect to your institution's financial systems of record for automated updates. Financial data stays current without manual exports.
The Approach

A purpose-built platform that flexes like a spreadsheet.

GRAMS is a platform that feels exactly like a spreadsheet. The formula-driven flexibility you already know, combined with live data, real-time sync from your financial systems of record, and department-wide visibility. All from your browser. Nothing to install, nothing to maintain.

Formula-driven cells
Write =SUM(), cross-sheet references, and custom projections, just like Excel, right in your browser.
Live from your systems of record
Financial data syncs automatically from your institution's financial systems. No manual exports, ever.
Nothing to install
Runs entirely in your browser. Any device, any OS. Secure, always up to date, and backed up automatically.
Live sync active
Financial System · synced 2s ago
fx =PROJ_BALANCE("R01-NS-4829")
Account Budget Spent % Used Proj. Balance End Date
R01-NS-4829 $1,240,000 $892,411
72%
$312,480 Jun 2026
DGE-2215 $580,000 $541,200
93%
$14,800 Mar 2026
W911-0038 $2,100,000 $1,347,900
64%
$689,200 Sep 2027
Projected Balance — Next 6 Months
W911 R01 DGE
Works in any browser
No installation required
Before & After

Grant management, before and after GRAMS.

From scattered spreadsheets to a live, department-wide view of every dollar.

Without GRAMS

Excel everywhere, no single source of truth

  • Financial data exports rekeyed into spreadsheets
  • Dozens of Excel files per PI, per fiscal year
  • No department-wide view, only per-award files
  • Large workbooks freeze and crash
  • No audit trail of who changed what, when
  • Prior-year history lost when files are overwritten
  • Overspending discovered weeks after it happens
  • Rebudget needs caught only at year-end
  • Personnel forecasts rebuilt by hand each cycle
  • Non-personnel commitments guessed, not projected

With GRAMS

Live data, unified view, projected forward

  • Direct integration with your financial systems of record
  • Spreadsheets replaced with a single system of record
  • Unified view across every award in the department
  • Fast performance even at full-department scale
  • Full audit trail of every edit and approval
  • Complete history retained across all fiscal years
  • Real-time spending alerts before thresholds are hit
  • Rebudget alerts flag variances as they emerge
  • Personnel projections with salary, fringe, and escalations
  • Non-personnel forecasts based on actual commitments
Analytics

Know exactly where every dollar goes.

Live dashboards pull from your financial data automatically. No manual updates, no stale reports.

$18.2M Total funds tracked ↑ Fully reconciled
72% Avg. portfolio burn rate ↑ On pace for closeout
3 Accounts need attention ⚠ Review recommended
34 Active PIs tracked Across 12 departments
Expenditure vs. Budget — FY 2026
$20M $15M $10M $5M $15.8M spent Jul Aug Sep Oct Nov Dec Jan Feb
Actual Spend
Budget
Fund Allocation by Category
$18.2M total Personnel 42% IDC 18% Equipment 12% Travel 10% Other 18%
Personnel Effort by Account
Chen, L. Okafor, N. Martinez, E. Park, J. Kim, S. 75% 90% 50% 60% 40% 0% 25% 50% 75% 100%
Monthly Spend — FY 2026
Jul Aug Sep Oct Nov Dec Jan Feb $3M $1.5M $2.9M ↑
Why GRAMS

Built for grants. Not adapted for it.

Most tools that end up in grants offices were designed for corporate finance, HR, or project management, then retrofitted to handle sponsored research. The result is workarounds, manual reconciliation, and spreadsheets filling the gaps. GRAMS was built from scratch around the specific vocabulary, pressures, and workflows of post-award grant management.

Closeout
The 90-day closeout crunch

End-of-award scrambles cost institutions time, money, and researcher trust. GRAMS tracks projected balances continuously so there are no surprises at the finish line, and no last-minute panics.

Effort Splits
Effort that doesn't match payroll

When a graduate student changes projects mid-semester or a postdoc splits effort across three grants, your spreadsheets fall apart. GRAMS tracks personnel allocations in real time against award periods.

Projections
Finance systems report the past

Your PI needs to know the future: what's left, what's committed, what needs to move. Financial systems show actuals. GRAMS projects forward, accounting for pending charges, open commitments, and burn rate.

Budget Mods
Budget modifications that break everything

A no-cost extension, a reallocation request, or a cost-share adjustment shouldn't require hours of manual rework. GRAMS is built around the reality that budgets change and adapts without breaking your data.

Reporting
Reports that take all afternoon

Pulling a portfolio overview for your department chair or a PI-specific snapshot for an annual review shouldn't eat your day. GRAMS generates reports in seconds, formatted the way sponsored programs offices actually use them.

Audit Trail
Audit pressure that never goes away

Federal audits, institutional reviews, sponsor site visits. The documentation burden is real. GRAMS maintains a full audit trail of every balance, allocation, and projection change, so you're always ready.

Getting Started

How it works.

No long implementations. No rip-and-replace. We work around your existing systems.

01 of 03
1
Connect your data sources
We configure a connection to your institution's financial systems of record or accept GL exports via Excel upload. Your financial data comes in automatically.
02 of 03
2
Set up your accounts
Import your active awards, assign personnel, and configure effort percentages. Your implementation contact handles setup alongside you.
03 of 03
3
Manage with full visibility
Log in to a live view of every account, every personnel allocation, and every projected balance. Our team is reachable and responds quickly.
Who Uses GRAMS

Different roles, same clear picture.

GRAMS is used across the grants administration team. Each role gets the view they actually need.

Grants Administrators
Manage the full portfolio.
Track all active awards across your PIs, run projections, import financial data, manage personnel distributions, and generate reports, all in one place.
$18.2MFunds tracked
34PIs managed
2 hrsSaved per week
Principal Investigators
Your accounts, at a glance.
See current and projected balances for all your awards, who is charged and at what effort, and when you need to act, without waiting for a monthly report.
47Active awards
3Due in 30 days
$987KProj. balance
Sponsored Programs Offices
Institution-wide oversight.
Monitor portfolio-level data across departments, review account health, and support your PIs with the context they need for informed decisions.
7Departments
1,240+Federal awards
91%Portfolio health
Testimonials

What our users say.

Overall satisfaction
Rate our support 5 stars
Time back, every week
Say GRAMS is more innovative

"The tool has been extremely valuable for our financial administration work. It gets data and generates comprehensive reports within seconds. Tasks that would otherwise take hours to complete manually by a very skilled financial person. It's like saving on highly skilled labor."

GA
Verified User
4–6 hours saved per week
★★★★★ Verified User
"The best tool I've seen so far for financial forecasting."
— Verified User
Support

Help from someone who's been in your shoes.

GA
Your Support Specialist
Former Post-Award Grant Administrator
12+ years managing research portfolios
Post-Award NIH & NSF No-Cost Ext. Budget Mods
★★★★★ 100% satisfaction rating
What makes our support different
Speaks your language
No-cost extensions, budget modifications, carryover requests, effort commitments. We know what these mean and why they matter.
Understands the pressure
PI meetings, sponsor deadlines, year-end closeouts. Your support contact has lived through all of it and won't waste your time with generic answers.
Responds same day
Questions don't sit in a queue for days. You hear back from a real person (the same person) within hours, not a ticket number.
"I spent over a decade on the other side of these questions, managing accounts, fielding PI calls, and preparing for audits. When I answer a support question in GRAMS, I'm not guessing. I've been there." — Your GRAMS Support Specialist, Former Grants Administrator
GRAMS Support
You
My projected balance looks off. GRAMS is showing indirect costs on salaries but I thought tuition was also supposed to carry F&A — why isn't it?
Grant Admin Support · GRAMS
Good catch — tuition remission is actually an F&A-excluded cost under most federal rate agreements. Indirect costs apply to salaries, wages, and fringe benefits, but not to tuition, equipment, or patient care costs. GRAMS follows your negotiated rate agreement, so that's working as expected.
You
Ah, so why is tuition showing $0 in the summer months then? The grad student is still enrolled.
Grant Admin Support · GRAMS
That's a common one. Tuition remission is typically not charged in summer because most universities only assess it during academic semesters. Summer enrollment works differently. If your institution does charge summer tuition, you'd need to add it manually as a projection line in the account detail sheet. Want me to show you how?
You
Yes please. And does fringe apply to the summer salary too?
Support specialist is responding
Ask anything about your grants…
Contact

Get in touch.

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